NEW ENGLAND SWIMMING LC REGIONAL MEET

Hosted by North Shore Swim Club

MIT Competition Pool at the Zesiger Center

120 Vasser Street, Cambridge, Ma. 02139

July 9-11, 2010

Sanction # NE -10-65 (TT)

TEAMS ASSIGNED TO THIS VENUE 

AYT, BOSS, BAT, BGSC, BGNE, ESC, KASC, KING, MAG, MELY, MYT, MST, MWYS, NSSC, PSC, SAC, SOLO, YMA, WTSC, UN-BEST, UN-CRUSH, UN-WORTHY, UN-BCNE, UN-PARIS

New England Swimming reserves the right to reassign a team to another venue if the original venue is oversubscribed.

DATES AND LOCATION

July 9-11, 2010 at the MIT Competition Pool at the Zesiger Center,

120 Vasser Street, Cambridge, Ma. 02139

.  This meet is hosted by North Shore Swim Club.

Event List/Start Times (Updated 7-7-10)

Entry Cover Sheet

Event File for Team Manager (Reposted 5-24-10)

Coaches Brief & Important Information

Team Warm Up Assignments (Updated 7-7-10)

Team Work Assignments (Updated 7-7-10)

NSSC Parent Work Assignments

RESULTS

Full Results Publication Order (PDF)

Full Results (HTML)

Hy-Tek Cl2 Result File for Team Manager

Results by Session:

                Friday Evening

                Saturday Morning

                Saturday Afternoon

                Sunday Morning

                Sunday Afternoon

CONTACTS

SESSIONS

Start times may be changed once all entries have been received. Teams will be notified of exact times at least 1 week prior to meet.

SITE

The MIT Competition Pool at the Zesiger Center is an 8-lane, 50 meter pool with seven-foot-wide lanes and non-turbulent lane lines. Fully-automatic Colorado Time System touchpad’s and electronic display. Spectator seating for 450. The depth of the water at the start end is 7' and the turn end is 13'.

The competition course has been certified in accordance with 104.2.2C (4).Directions may be found later in this document. Failure to abide by rules defined in this notice, posted at the facility or determined by the Meet Referee or Meet Director may result in ejection from the facility. 

COURSE

Long course meters (50 meters).

FORMAT

The meet will be swum as timed finals.  Each session will be seeded by computer based on positive check-in at the beginning of each session.  Coaches will receive a positive check-in sheet before each session, which must be returned no later than 30 minutes before the beginning of the session.  Heat sheets will be posted around the pool deck.  Copies of heat and lane assignments will be given to coaches. Swimmers should report directly to the blocks for their events.  Coaches are responsible for ensuring their swimmers are in the correct heat and lane.  There will be no bullpen.

All heats of the 800 Freestyles will be swum fastest to slowest, alternating girls and boys.  Girls and boys may be combined if that requires fewer heats. Swimmers ages 11 and Over will be separated after swimming for results and female and male heats may combined for efficiency if deemed necessary by meet management. The Meet Director reserves the right to swim 2 per lane in all Freestyle events if necessary. This decision will be provided to entering teams after the entry deadline.

CUT PROTOCOL:  If a session is over-subscribed, the following cuts will be made in this order:

·        Relays will be cut

·        Swimmers will be asked to cut down to 4 events **(see below)

·        Teams may be shifted to another site in order to evenly distribute the swimmers

·        swimmers will be cut from the top end

** Teams should send a hard copy of their entry (by athlete), with their payment. On the hard copy, the event to scratch, if necessary, should be circled in RED ink. This will be the event that the Entry Chair will scratch if over-subscribed.  If you fail to send in a hard copy, the Entry Chair will choose the event to cut based on times. If deck scratches allow a reasonable time-line, the swimmers can be reinstated into those previously entered events.

Clubs will be notified of cuts no later than Monday before the meet.

RESERVE THE RIGHT TO MAKE CHANGES: The meet referee reserves the right to make any adjustments to the provisions of the meet announcement deemed necessary to ensure the fair and efficient running of the meet, with the prior approval of the Technical Chair, Mariella Allard.

EVENTS See attached list.

RELAYS

Swimmers must be entered in an individual event to be able to participate in a relay.  Relay only swimmers are not allowed.  Relays are age specific.  Swimmers may not age up for a relay.  Relay entries will be limited to two teams per event per club at the discretion of the Meet Director.

ELIGIBILITY

All swimmers must be 2010 registered swimmers with New England Swimming.  Swimmers may register with Carol Healey, 47 May Street, Needham, MA  02492.  All swimmers must be registered before the entry is submitted.  Teams that enter unregistered swimmers will be subject to a fine of $100 per unregistered swimmer.  Teams are required to check their entries with the online registration check tool on the New England Swimming web site.  Age is determined by the age of the swimmer the first day of the meet and must be shown on the entry form.  All coaches on deck must be registered with USA Swimming and display their coach membership cards.

ADAPTED SWIMMING: Any current athlete members of USA Swimming with a disability as defined by USA Swimming Rules and Regulations may enter this meet. If modifications to USA Swimming rules are necessary then the coach or athlete must notify the meet referee of any disability prior to competition.

ENTRY INFORMATION

Entries must be received by Tuesday, June 29^th.

Mail completed forms (including signed entry cover page and waiver) Make checks payable to: NSSC and send payment to the entry chairperson: 

Dan Warner, 19 Fenley Road Gloucester Ma. 01930, 978-852-3985, nssc1@aol.com

All entries must be typed or printed legibly, and must use full names and registration numbers from USA Swimming registration.  All entries must include a completed and signed entry cover sheet and waiver.  No deck entries will be accepted.  No refunds will be given for entries that are accepted or for entries that are rejected due to improper entry.  Entry times must be achieved between September 1, 2009 and June 29, 2010. 

ENTRY TIMES: Convert all SCY and SCM times to LCM using the hy-tek conversion feature. ONLY LCM times will be accepted.

ELECTRONIC ENTRIES

Electronic entries (such as from Hy-Tek Team Manager or other team management software that are in the CL2 or SD3/SDIF format) may be emailed as an attachment to the entry chairperson at NSSC1@aol.com . Please check that your team name, address, and contact information are listed correctly in this file.  Payment and hardcopy of the entry ( a report from hy-tek listing the entry, by athlete, and including the meet the time was achieved at, AND  the signed entry cover page and waiver, must be received within 4 days, excluding Sundays and holidays, of receipt of the email entry.

OTHER ENTRIES

United States Postal Service Overnight Mail is the preferred paper mailing method.  If Overnight Mail is used, indicate that the package be delivered even if no one is there to sign for it.  No fax entries will be accepted.  All fees must accompany the entry. 

ENTRY LIMITS

Athletes may enter as many events as wanted, but can only swim a maximum of 5 individual events per day.

SCRATCHES

Coaches must scratch swimmers by the end of the first 30 minutes of each warm-up session.

FEES

Time trials:  $5.00 per individual event; $20.00 per relay

Only one check per team for all fees will be accepted and should be made payable to North Shore Swim Club. In accordance with New England Swimming policy, fees are increased 50¢ per individual entry or per relay if not submitted in an .sd3 or .cl2 electronic file.

SEND ENTRIES AND FEES TO:                                                        

North Shore Swim Club                                                          

c/o Dan Warner, Entry Chairperson                                         

19 Fenley Road                                                                       

Gloucester, MA 01930

978-852-3985

TIME TRIALS

Time Trials will be available, time permitting, at the discretion of the Meet Director and the Meet Referee.

50 METER EVENTS

50 meter events will start at the scoreboard end of the pool. Swimmers may start from the blocks, gutter or they may use an in water start.

ADMISSION

Admission $3.00 per session

Programs: $4.00 per session

WARMUPS

The pool will open for warm-ups one hour before the beginning of each session.  The pool will close five minutes before the beginning of each session.  Teams will be assigned warm-up lanes after all entries are received. 

VERIFICATION

All hard copies of entries must be sorted by athlete, and include the meet name of the time achieved. This report can be pulled from your Team Manager.  Results will be reviewed by New England Swimming. Teams found entering swimmers with unverifiable times will be reported to the Board of Review for further action and may jeopardize their participation in future New England Swimming “end of season” meets.

RULES

2010 USA Swimming rules will govern except as otherwise stated herein and the decision of the referee will be final, unless a written protest is lodged within 30 minutes of the swim heat being protested.  Disabled swimmer forms are required by USA Swimming and are available from the New England Swimming office.

OFFICIALS AND TIMERS

In accordance with standard New England Swimming “end of season” procedure, all teams entering this meet must provide a pro-rata share of officials and timers.  Teams will be informed of their assignments prior to the meet.  The Officials’ Coordinator for this meet will be Dan Warner, 978-852-3985, nssc1@aol.com. Any official interested in helping at the meet should contact Dan Warner. Officials who sign up by the meet deadline will be included in the number of workers when timers are assigned.  Individuals swimming the 1500 are responsible for providing their own counter and timer.

AWARDS

Ribbons will be awarded for places 1-8 in individual events and for the places 1-3 in relays.  For swimmers 13&0, awards will be on demand. “Best Time” ribbons will be awarded to 10 and under swimmers who achieve best times. The 10 & Under events will be broken down for 8 & Under awards and 9/10 awards. Any swimmer who enters with an Age Group cut in an event will be counted as an exhibition swim. These swimmers will have their times recorded but will not receive an award. A team representative needs to pick-up the awards when available throughout the meet. Awards will not be mailed.

SCORING

The meet will not be scored.

CONCESSION / VENDOR

Food and merchandise will be for sale throughout the meet in the main lobby

SAFETY

•  Diving will be prohibited during warm-ups except in specifically announced one-way  

    sprint lanes. There will be no diving in the warm-up and warm-down areas at any time.

•  No shaving is permitted at the competition site.

•  No glass containers are permitted within the facility.

•  Swimmers must be under the supervision of a coach.  If a swimmer arrives at the meet

   without a coach, the swimmer should notify the referee before he/she warms up.  The

   referee will then assign the swimmer to a registered coach for warm-ups.

•  No camera cell phones are permitted in the locker rooms.

DECK ACCESS

Only athletes, coaches, officials, and official meet staff are permitted on the pool deck.  All non-athletes on the pool deck must display their USA Swimming registration card at all times.  Individuals without their USA Swimming registration card will be removed from the pool deck and will be subject to a fine by New England Swimming.

PARKING: Parking in Cambridge and Boston is generally not an enjoyable experience. Whenever possible, park your car at the hotel at which you are staying, and use public transportation to get to the MIT campus. If you must drive to the campus, there are both on- and off-street parking available, but most public parking is not very close to the center of the MIT campus (unless you arrive early in the morning or late in the evening).

There is metered parking on Massachusetts Avenue. There are a number of lots at which you may park for a fee. These include a lot at the corner of Massachusetts Avenue and Vassar Street, "Park and Lock" on Third Street, "Kinney Systems" at 4 Cambridge Center (entrances on Ames Street and Broadway), and "Kinney Systems" at Ten Cambridge Center (entrances from Broadway and Binney Street).

AREA LODGING

The following hotel is the host hotel of the meet: Cambridge Hyatt

Guests can make their room reservations by calling our toll-free Reservations number, (800) 233-1234, and referring to the North Shore Swim Club room block. Reservations must be made by June 25, 2010. Any rooms remaining in your block not reserved by this date will be released for general sale. The following is a link to the Host Hotel's website: http://cambridge.hyatt.com/hyatt/hotels/index.jsp